Program office tools
Three free calculators for federal, VA, and workforce program offices. Every formula is printed on the page, every input is yours, and the results separate real budget savings from released capacity and from scenarios. No account, no contact form, nothing you enter is transmitted or stored.
What would saving 10 minutes per appointment mean for our office? Enter counselors, appointments, current and proposed preparation minutes, and your loaded labor rate. See hours released per year and their labor value — with capacity and budget savings kept honestly separate.
Open the calculatorWhat does our employment program really cost per person? Add fees, staff time, and administration, then divide by purchased seats, active participants, and completions. The spread between the three numbers is what unused seats and drop-off cost you.
Open the calculatorWhat would practice-test access cost for our participants? Compare a package against standalone purchase at prices you were actually quoted, with included limits disclosed, cost per test actually used, and the break-even usage point.
Open the calculatorEvery calculator here reports against the same standard, because a purchasing file that confuses these three gets questioned — and should be.
| Result | What you can honestly say |
|---|---|
| Actual budget savings | An expense is eliminated or reduced. Verified against your budget, not a calculator. |
| Staff capacity released | Staff have more time available. Payroll may remain unchanged. |
| Scenario savings | A hypothetical result if the assumptions you entered occur. Always labeled a scenario. |
"We released 100 staff hours" does not automatically mean "we saved the government the salary cost of 100 hours." Tools that respect that distinction produce numbers you can defend in a purchasing review.
Published pricing, a printable quote, and the federal approval packet are all public — no call required.